The rise in workplace lawsuits across Orange County puts record-keeping at the top of every company’s priority list. Missing documents can wreck your defense strategy in court. Many employers lose cases simply because they couldn’t find the proper papers at the right time.
Key documents you must keep
Your first line of defense starts with essential employment documents. These five items form the core of any solid personnel file:
- Job applications and offer letters
- Current pay records and time sheets
- Performance reviews and warnings
- Attendance logs and schedule records
- Employee handbook acknowledgments
These documents tell the complete story of an employee’s time with your company. Each piece adds weight to your defense when questions arise about employment decisions.
Hidden records that can save your case
Beyond the standard files, certain overlooked records often become crucial evidence. Here are five items many employers forget to save:
- Manager’s meeting notes and emails
- Text messages about work matters
- Security camera footage
- Computer and building access logs
- Employee complaints and company responses
These less apparent records often provide key context during legal disputes. They show patterns, verify events and support your company’s position on workplace issues.
Taking action to protect your business
When you think a lawsuit might happen, save all records quickly. Set up a transparent system to store both paper and digital files. Tell managers to keep every work-related message or document until legal counsel says otherwise.
The correct records can shield your business from costly lawsuits. However, keeping track of all these documents takes time and know-how significantly since California’s laws change often. If you’re worried about your record-keeping system or face a possible lawsuit, talking to an employment lawyer can help protect your business before problems grow.